NAJA Job Board

Emp Type:
Deputy Director of Procurement (Finance Manager) - CUNY Advanced Science Research Center
Main Duties:
The Advanced Science Research Center (ASRC), is The Graduate Center’s University-wide venture that elevates CUNY’s legacy of scientific research and education through initiatives in five distinctive, but increasingly interconnected disciplines: environmental sciences, nanoscience, neuroscience, photonics, and structural biology. The ASRC is designed to promote a unique, interdisciplinary research culture with researchers from each of the initiatives working side by side in the ASRC’s core facilities, sharing equipment that is among the most advanced available. To learn more about the Graduate Center’s ASRC visit  

ASRC seeks a Deputy Director of Procurement who will oversee the purchasing functions and operations of ASRC at The Graduate Center while working in accordance with standard procedures and legal requirements. This position reports to the ASRC Director of Budget and Finance.
 Duties include but are not limited to:
- Works with the Director to develop operational business practices and policies; assists with setting departmental strategic goals; evaluates office operations and recommends and implements improvement;
- Manages, directs, and supervises purchasing staff to assure proper generation and processing of purchase orders for goods and services in accordance with all applicable NY State and CUNY purchasing policies, guidelines, and regulations. This includes creating and implementing contracts for goods and services utilizing the CUNY contract and procurement processes, drafting IFB’s (Invitation for Bid) and RFP’s (Request for Proposal), preparing specifications, conducting bid processes, negotiating and selecting vendors;
- Coordinates and promotes productive administrative processes and relationships with CUNY staff; 
- Oversees and approves purchase orders; checks descriptions, budget category, and specifications to determine accuracy and adequacy and consults with departments to adjust possible discrepancies;
- Manages the Board Resolution process for applicants’ contracts and purchases in excess of mandated amounts. This includes drafting all resolutions, meeting CUNY calendar deadlines and interfacing with CUNY liaisons in the University Accounting Office and Legal Affairs/Contract Division in all phases of the resolution process. 
- Reviews bids and quotations to determine most reasonable price in relation to market conditions and responsibility of bidders and makes recommendations based on these determinations;
-Serves as a liaison with CUNY Legal for bids, software license reviews, and all legal matters requiring review and guidance;
- Serves as a liaison with the NY State Attorney General’s Office and the NY State Comptroller’s Office to process contracts and provide guidance;
- Works with departments to develop specifications, conduct pre-proposal/pre-bid conferences and site visits, bid openings, and award processes;
- Trains staff and department users on purchasing systems;
- Advises departments on current procurement policies, procedures, rules, and regulations.
Required Knowledge:
CUNY TITLE OVERVIEW: - Manages the financial activities of a College or major program. 
- Advises management regarding funding appropriateness and proposes fiscal solutions to resolve academic and/or administrative issues 
- Develops and recommends policies and controls to assure the responsible use of resources 
- Supports strategic planning processes; assesses outcomes and makes recommendations regarding resource allocations 
- Prepares and manages production of statistical/analytical reports pertinent to financial and operational activities 
- Assists in developing budgeting policies and procedures, and interprets University-wide policy 
- Liaisons with auditors and other internal and external agencies as necessary 
- May negotiate contracts 
- May hire, supervise and train finance and/or clerical staff and manage related administrative functions 
- Performs related duties as assigned.
Required Experience:
Bachelor's Degree and six years' related experience required.

A preferred candidate should have:
- Extensive experience in procurement.
- Excellent written and verbal communication skills.
- Knowledge of CUNY and NY State Purchasing regulations.
- Ability to manage multiple projects while paying attention to detail.
- Knowledge of computerized systems such as CUNYfirst and State Financial System.
- Proficiency in Microsoft Office software (Word, Excel, Access, PowerPoint).
Special Requirement:
Application Process:
How to Apply: 1. Please apply using the link below: Click on "Apply Now" which will bring you to the registration screen. If you are a new user, you must register to apply. If you already have a user ID, please use your existing ID to apply. Make sure to upload a cover letter, resume, and contact information for three (3) professional references (name, title, and organization) by the closing date. Please upload all documents in Word or PDF format. OR 2. Go to and search for Job ID 17775. Equal Employment Opportunity:
CUNY encourages people with disabilities, minorities, veterans and women to apply.  At CUNY, Italian Americans are also included among our protected groups.  Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Compensation: $75,110-$84,678. Salary commensurate with education and experience Closing Date: December 4, 2017